If you want to prevent access to specific appointments, you can right-click on the appointment and select 'Private.' How to create a calendar group This makes it easy for them to drag meetings into either calendar. ics file, they can open it as a new calendar in Outlook. The recipient receives both an iCalendar (.ics) file and a basic snap shot of your availability. Enter the name of the recipient in the To field.Set the level of detail that you wish to share.Choose the Date Range you wish to share.Choose E-mail Calendar from the share group.Click Remove to stop sharing your calendar.Select the permission level from the list.Click on Calendar Permissions in the Share group.How to change shared calendar permissions

Use the details drop-down to choose the level of details the recipient has access to.

Enter the recipient's name in the To field.

Select Share Calendar in the Share group.

Click the Home tab on the navigation ribbon.

How to share a calendar inside and outside your organization (Use monthly style for a monthly calendar).

Select the style of the calendar under settings.

Click on File in the navigation ribbon.

Select the new calendar under My Calendar.

Create a new calendar as described above.

Sending meeting details as the email body. Now a new message will be automatically created with all the details added in the message itself, including the attendee list. If you want the invitation list to be included as well, then you can drag and drop the meeting onto the Mail Navigation button or a mail folder. The recipient can open the attachment to review the meeting details and choose if he/she wants to add it as an appointment to his/her own calendar.

In this message you can specify the Cc and Bcc entries. Now a new message will be created with the meeting attached as an ics-file. Meeting tab-> expand the Forward button and choose Forward as iCalendar Once created, select the meeting and choose: Forward as iCalendarįirst, create the meeting like normal and close it. You cannot do this with a single email, but there are 2 convenient methods in Outlook which will quickly allow you to do this and automatically add the meeting details to the message. When setting up a meeting, can I add people to a Cc or Bcc field who will receive the meeting details for informational purposes?

Ms outlook 2016 add new calendar